Order Cancellation

When can my customer cancel an order?

Ship-By-TikTok Orders

• For products cancelled after pick-up, the products will be returned to you by the LSP.
• If your order was mistakenly picked up by the Logistics Service Provider after order cancellation, please raise an appeal through the Seller Center.
• Learn more about the Live Auction Policy here.

Ship-By-Seller Orders

Cash-on-Delivery: Customer Inspection & Rejections

Important notes:

• This policy only applies to Sellers using J&T as their shipping service.
• This policy is in the testing phase. The terms of the policy may change. Sellers will be given notice before any changes take effect.

For COD orders, customers may open the outer packaging of the delivery and inspect their parcels before making payment. Customers may reject the parcel without making payment. Orders exceeding 500000VND and Fresh & Frozen Food may not be opened/inspected.
Customer Inspection & Rejection Process

1. Upon delivery, the customer may express interest in inspecting the product
2. The courier will explain that a video must be taken. Customers must consent to being videoed before proceeding.
3. Following this, the customer may unbox the package. The courier must record the entire unboxing process.
4. Customers may then decide if they wish to accept or reject the delivery.
   1. If they wish to reject the delivery, couriers will retain the parcel, and will not take payment.
   2. If they wish to accept the delivery, they may make payment and keep the parcel.

Note: Rejected orders will appear as "Failed Deliveries" on the Seller Center. Please expect these orders to be returned unboxed.
❗If you find any issues with these returns (such as product damage or missing products), you may raise an appeal.
Unboxing Terms and Conditions

1. Customers may only unbox the outer packaging to inspect the product
2. Customers may not try or test the products
3. Original product packaging (including manufacturer's seals) must remain intact
4. Customers must agree to accept the package if they have damaged or broken the original packaging or seals. Customers may still raise return/refund requests via the platform if necessary.
5. If customers have multiple products in the same delivery, they must either accept or reject the entire delivery. They may not reject a portion of the delivery (e.g., 1 or 2 products).

Auto-Approval Tool Activation

To help sellers improve customer experience, we may activate the "Auto-Approval Tool" in certain cases (as below). The tool helps to speed up order cancellation request approvals.
How will this work?

• If sellers do not review >90% of received order cancellation requests in time for 1 month, the auto-approval tool will be activated.
• Only requests meeting the following criteria will be auto-approved using the tool:
  • Total value of all products in the request < 790,000VND
  • Any reason except "Suspected Counterfeit"
• Customers may only trigger the tool up to 3 times per month.
• Requests approved by the tool will be labelled as "Auto-approved by seller rules" on the Manage Cancellation page.
• The tool will be activated for a minimum of 15 calendar days, but can be deactivated after 15 calendar days through the Fulfillment Settings page.

*The cost is calculated in USD, and the amount in your currency may vary depending on the exchange rate. Please refer to the latest exchange rates.
Example: How Auto-Approval may apply

When will the platform cancel orders?

For information on when we may cancel orders, please read our Order Fullfillment Timelines article.

When can I cancel orders?

• If you have not shipped the order or updated the order status to "Shipped" yet
• If you are unable to fulfill the order because you have insufficient stock or the relevant product suffered unforeseen damage

However, you must do the following if you decide to cancel an order:

• Promptly inform your customer of the cancellation via an in-app notification
• Provide the reason(s) for the cancellation in English or your customer's language, whichever is applicable
• Not ask your customer to cancel the order instead
• Issue your customer a full refund for the order

If you are found to violate these guidelines, you may have enforcement actions taken against your account. You should note that repeated offenses will result in more significant penalties.
Please see our Seller Enforcement Policy article and Seller Terms of Service for more information. If you think an enforcement action has been taken against you in error, appeal via the Seller Center. Please read our Seller Appeal Guidelines article for more information.

Where can I view my Order Cancellations?

You may view your cancelled orders by navigating to Seller Center -> Manage Orders -> Cancelled

How can I track logistics status of cancelled orders after the orders are in-transit?

You may track the logistics status of your cancelled orders by navigating to Seller Center -> Manage Orders -> Failed Delivery

What can I do if my returned cancellation is damaged or missing?

1. You may file an appeal via Seller Center -> Orders -> Manage Orders.
   • Click "Appeal"
   • Select "I didn't receive the return package" if your order was not returned
     • Attach proof that you had handed over your package to the LSP.
   • Select "Product is damaged or used" if the product is damaged.
     • Attach relevant evidence. Learn more here.

You may track the status of your appeal on the same page.

2. You may contact the LSP via the LSP hotline, or directly in the Seller Center if this option is available to you.
3. You may reach out to the Customer Service team.

Best Practices for Preventing Order Cancellation-related Issues

• Remove the cancelled orders before LSP pick up or dropoff. Do not hand over the cancelled orders to LSP to avoid any potential loss as the cancelled parcels will be untrackable.
  • If there is operational difficulty taking out the cancelled orders, please make sure that the courier scans all parcels on-site. The courier will be able to identify the cancelled parcels and remove them before LSP pick-up.
• When the courier scans parcels for pick-up, sellers need to cross check the actual handover quantity by sellers with the quantity recorded by LSP courier.
• Collect the proof of parcel handover in your daily operations. This includes:
  • Taking a photo of the LSP scan log (this refers to the log reflected on the LSP's device) displaying the quantity of parcels scanned.
  • Records of chats with LSP stating clear quantity of parcels scanned
  • Printed handover list with parcel quantity, tracking number and signature of both seller and LSP courier
• The following details in your handover list will aid in the process of potential escalations:
  • Shop name
  • Shop warehouse telephone number
  • Handover date
  • Handover address
  • Handover parcel quantity
  • Parcel tracking number list
  • Signature of both seller and LSP

Please read our TikTok Shop Customer Order Cancellation, Return and Refund Policy for more information